Bring Your Own SMTP

Last Updated: May 14, 2026

Bring Your Own Simple Mail Transfer Protocol (BYO SMTP) lets your organization use its SMTP server for Scan to Email instead of Vasion's email service. This feature gives you full control over email delivery, security, and compliance, removing deployment blockers for regulated industries that require on‑premises or tightly controlled email environments and individual user attribution.

Key Points

This feature is in beta and is only available by request. Contact your Vasion representative for more information.

BYO SMTP does the following:

  • Provides the option to use your company’s SMTP server rather than the Vasion-hosted SMTP service.
  • Affects only the Scan to Email feature. Features like scheduled reports and password reset emails still come from Vasion.
  • Supports configurations at the global or Service Client level for regional mail routing.
  • Supports both username and password and Open Authorization (OAuth) 2.0 for SMTP server authentication.

How BYO SMTP Works

With BYO SMTP Scan to Email uses your organization's SMTP server instead of Vasion's email service. You control file size limits, data loss prevention (DLP) policies, encryption standards, and retention rules through your organization's email infrastructure.

You configure this feature at the global level for your organization, and you can add optional Service Client-specific settings for sites or departments. BYO SMTP supports username and password authentication for mail servers and Google Workspace and OAuth 2.0 authentication for Microsoft Exchange.

Requirements

The following are required:

  • Scan to Email configured.
  • A supported SMTP server that you manage.
  • The following SMTP server details:
    • Server hostname and port.

    • Authentication method, which can be either username and password or OAuth 2.0.

      OAuth 2.0 is compatible with only Microsoft Exchange. You also need access to create and manage app registrations in your email provider's admin portal.

  • Encryption type, which can be either none, Transport Layer Security (TLS), or STARTTLS.
  • Network connectivity between Vasion Print and your SMTP server. The default is port 587.

Next Steps

Refer to the following: