What's New in the Vasion Platform

Business Process Workflow

Business Process Workflow receives several enhancements in this release, expanding automation capabilities with new trigger types, parallel branching, AI-powered document processing, and greater control over how workflows are built, shared, and managed.

• Document Event Trigger: Automatically initiates a workflow when a document is received via scan, print job, or Output Automation rule, passing source-specific metadata into the workflow for downstream routing and branching decisions.
• Background Workflow Trigger: Silently fires after a print job completes with no end-user action required, enabling consistent archival and compliance routing for every qualifying print job based on configurable filters.

For more details refer to Business Process Workflows.

PrinterLogic

Identity and Integrations

Multi-Badge Management

Multi-Badge Management allows a single user to have multiple badge IDs assigned and managed through SCIM, giving IT administrators full lifecycle control over badge assignments in environments where badge rotation, sharing, or reassignment is common. When an IdP sends a SCIM provisioning request, Vasion Print automatically reconciles the incoming badge array — adding new badges, retaining existing ones, and removing any that are no longer included.

Key benefits include:

• Supports environments like healthcare and manufacturing where users regularly rotate between badges or share badge credentials across roles.
• SCIM-driven reconciliation keeps badge assignments accurate and current without manual intervention, reducing administrative overhead.
• Removes outdated badge assignments cleanly without requiring the user to be deleted and reprovisioned in Vasion Print.

For more details refer to Print Badge Management.

Printing

IPP Printing

Internet Printing Protocol (IPP) printing enables driverless printer deployment across Windows, macOS, and Linux by using Microsoft's built-in IPP class driver instead of manufacturer-supplied drivers. IPP also unlocks support for Windows ARM devices, Windows Protected Print (WPP), and native printing on Chromebook, Android, and iOS, without requiring additional driver management.

Key benefits include:

• Eliminates dependency on manufacturer-supplied drivers, making any IPP-enabled printer compatible with Vasion Print across all supported platforms.
• Supports Windows Protected Print (WPP), aligning with Microsoft's long-term direction for the Windows print stack.
• Expands Windows ARM device support to include Off-Network Print, Offline Secure Release, and improved reporting — with no additional setup required.

For more details refer to IPP Printing.

Print To Automate (Print To Archive, Print To Sign, Print To Workflow)

Print to Automate

Print to Automate turns the act of printing into an automation trigger, connecting print events directly to archival, workflow routing, and signature collection in Vasion Automate, without changing how users print. Three capabilities cover the most common document process gaps: Print to Archive, Print to Workflow, and Print to Sign.

Key benefits include:

• Print to Archive automatically captures and stores every print job in the background with full metadata, supporting compliance and audit requirements without any user action.
• Print to Workflow lets users route documents directly from the print dialog into Vasion Automate workflows, eliminating the redundant scan-and-upload cycle for approval, intake, and routing processes.
• Print to Sign sends documents to Sign in one step from the print dialog, removing the need to separately open, upload, and configure signature requests.

For more details refer to Print To Automate.

Simplified Scanning

Bring Your Own SMTP

Bring Your Own SMTP (BYO SMTP) strengthens Scan to Email security with two encryption options: Encryption at Rest and S/MIME email encryption. Encryption at Rest applies AES encryption to scanned documents at the file level before they leave the Service Agent, while S/MIME adds certificate-based, end-to-end payload encryption so document content is secured before transmission and can only be read by the intended recipient.

Key benefits include:

• AES-based Encryption at Rest protects scanned documents at the file level, securing content before it moves through your email infrastructure.
• S/MIME payload encryption complements transport-layer TLS by encrypting the document itself end-to-end, ensuring content cannot be intercepted in transit.
• Organization-wide certificate management is handled through the Admin Console, giving admins a single place to upload and maintain signing and encryption certificates.

For more details refer to BYO SMTP Encryption.

Scan to Home

Scan to Home enables users to scan documents directly from an MFP to their personal Active Directory home directory, using their own credentials to authenticate and route files — keeping every document tied to the individual who scanned it. Files are written with the user's identity preserved in the metadata, providing a clear access control and audit trail across the organization.

Key benefits include:

• Personal credentials ensure scanned documents are delivered to the correct user's home directory automatically, with no manual folder selection required.
• User identity is preserved in file metadata, supporting access control, accountability, and audit trail requirements.
• Authentication is handled at the MFP through the CPA, allowing users to connect and scan securely without leaving the printer panel.

For more details refer to Scan To Home.

Scan to Workflow

Scan to Workflow bridges physical document capture and digital business processes by allowing users to trigger Vasion Automate workflows directly from the MFP scanning interface. Users select a workflow from the CPA instead of manually entering an email or folder path, and the scanned file routes automatically with full metadata passed along.

Key benefits include:

• Eliminates manual routing steps by connecting the MFP scan panel directly to Vasion Automate workflows.
• Scan metadata — including paper size, color mode, resolution, and duplex settings — is passed to the workflow, enabling conditional logic based on scan attributes.
• All trigger attempts are logged with user, printer, and timestamp information for admin visibility and troubleshooting.

For more details refer to Scan To Workflow.

Searchable PDF

Searchable PDF automatically applies OCR to scanned documents at scan time, producing a PDF with an embedded text layer that supports full-text search, text selection, and copying — no post-processing or third-party tools required. The original scan image quality is preserved, and processing targets under 10 seconds per page.

Key benefits include:

• Documents are immediately searchable after scanning, with no extra steps for users or admins.
• Powered by a bundled OCR engine on the Service Agent, requiring no manual installation or external services.
• Supported across a broad range of printer manufacturers, including Canon, HP, Ricoh, Konica Minolta, Kyocera, Lexmark, Toshiba, and more.

For more details refer to Searchable PDF.