Web Print

Last Updated: April 07, 2026

Web Print provides a secure solution for guest printing. The user navigates to a web page, uploads their document, and prints without needing to install software or drivers on their device. This feature ensures the security of your print environment while automating the printing process for guests.

For more information on using the Web Print Portal, refer to Web Print Guide.

Key Points

Review the following key points:

  • Web Print requires additional licensing. Contact your Vasion representative for more information.
  • Web Print uses the same logo as the Self-service Portal.
  • You can configure the Web Print Portal to require authentication for internal users.
  • When using authentication Web Print works with Quota Management to track printing usage and enforce limits.
  • If you turn on guest printing, the user prints using their email and a release code.
  • Web Print supports Delegated Release, allowing the user to assign delegates to release print jobs. For more details refer to Delegated Release.

How Web Print Works

Web Print does not require the Client, printers, or drivers installed on devices, making it an excellent solution for student printing and bring your own device (BYOD) environments.

The user accesses the Web Print Portal using the URL, uploads their documents, and selects from the available printers. Then the user enters their email address and receives an email with instructions and a code to release the job at the printer. If you have Delegated Release turned on, the user can select which delegates can release the job when they select the printer.

For this configuration the printer requires the Control Panel Application (CPA) installed and the Secure Release Print feature turned on.

Diagram showing Web Print process.

You can grant users the ability to automatically release print jobs.

Printing Formats

Web Print supports the following formats:

  • Images: BMP, GIF, JPG, PNG, and TIF.
  • Microsoft Office: DOC, DOCX, PPT, PPTX, XLS, and XLSX.
  • Microsoft Visio: VDX, VSD, and VSDX.
  • OpenOffice and LibreOffice: FODP, FODS, FODT, ODP, ODS, and ODT.
  • Documents: PDF.
  • Text: CSV, RTF, and TXT.

The logo that appears in the Web Print Portal is the same logo that you upload in the Portal Settings in the Admin Console. You can access the Portal Settings by going to Tools then Settings then Portal.

Reports

The Print Job Records report includes users printing with Web Print:

  • The source is defined as Web Print.
  • The user information for authenticated users appears.
  • Guest emails start with "guest_".

Next Steps

Refer to the following: