Print Job Records

Last Updated: April 07, 2026

The Print Job Records page includes options that help you with print audits and identifying usage patterns. The Overview reports show data and graphs, and the report types, such as Records and Users, show data in columns. To access these reports, go to Reports Print Job Records in the Admin Console.

Key Points

Review the following key points:

• Vasion is implementing updates to enhance our identity services. In environments that use an identity provider (IdP) for authentication, you might notice that the Job Title (Optional), Department Name (Optional), and Manager Name (Optional) fields are blank in the report. This data loss is temporary, and the information will return to its standard appearance after improvements are complete.
  
  Lightweight Directory Access Protocol (LDAP) configurations are not affected by this work.
• The content in the reports depends on which settings you turn on. For more details refer to Settings.

Overview Reports

The Overview reports include data and usage on various printing aspects, and most reports visually represent the data with graphs.

Overview - All

This report opens a new tab and shows the data from the other Overview reports. Pop-up blockers can affect this report. The report shows the following information:

• Job Type: Black and white, color, duplex, and simplex.
• User Overview: Total number of users, job average per user, job count, page average per user, and cost average per user based on the print job cost template.
• Printer Overview: Total number of printers, average pages per printer, cost average based on Print Job Cost templates.
• Annual Estimate: Total number of days in report, annual page estimate, annual cost estimate based on Print Job Cost templates.
• Data or graphs: Total Pages by Week, Costs by Week, Pages by Hour in Local Time Zone, Application Usage, Document Type, Job and Page Counts, Page Count Range, Paper Size, Job Type, Department.

Filtering

Additional Overview Reports

The additional Overview Reports allow targeting of specific data points included in the list above.

• Overview - Summary.
• Overview - By Week.
• Overview - By Hour.
• Overview - Application Usage.
• Overview - Job and Page Counts.
• Overview -Simplex/Duplex.
• Overview - B&W/Color.
• Overview - Paper Size.

Export

There are two options to export the Overview reports data in PDF format.

1. Use the browser's Print functionality.
2. Create Scheduled Reports that sends the data in PDF format.

Records Reports

The Records report contains detailed information about print jobs sent by managed printers.

Records

This report displays in columns within the Print Job Records window and contains the following data.

• Date and time of the print job.
• Username of the person who sent the job.
• Local device computer name reported by the Client.
• Job Title, Manager, Department names. Include this data in your Identity Provider configuration for it to display in the report.
• Printer Name, Job Type (Secure, Pull Print, Normal, etc.), Paper Size (Letter, A4, etc.), Black & White, Color, Simplex / Duplex, Pages.
• Document Name which only displays if you've enabled the Include print job title in reports setting.
• Total cost of the print job according to the assigned cost template.

Filtering

Enter your parameters then select the Run Report button to populate data. Select Schedule Report to configure the automatic delivery of reports to the specified email.

Additional Records Reports

The additional Records Reports allow targeting of specific data points. Filtering adjusts depending on the report type.

• User.
• Job Title.
• Manager.
• Department.
• Printer.
• Folder.

Export

You can export the report data as a CSV file with the Export CSV button.

See Scheduled Reports to configure routine exports of data from the Records reports.