Rules & Routing Workflows
Last Updated: May 07, 2026
Rules and Routing is a Vasion Output tool that automates print and workflow behaviors according to predefined criteria. With this feature you can easily create and manage the routing of documents across your environment with rule-based automation, leading to increased efficiency, accuracy, and reliability in print and workflow tasks. Rules and Routing enhances control over all outputs and behaviors within a print environment, like routing all specific document types to a particular printer or rerouting a job in case of a device outage.
Key Points
The benefits of Rules and Routing include:
- Direct, granular control over where print jobs are going and how they're printed.
- Protect business-critical processes with additional redundancy, high availability, and failovers to ensure seamless operations.
- Automatic redirection during connectivity issues, printing specific job types.
- Archiving digital copies of printed forms or records for auditing purposes.
- Supports Vasion Output features, including API Cloud Link and the, API Print Service.
The Vasion Output solution requires Vasion Output licensing. It unifies large-scale applications or high-volume printing systems with Vasion Print. Gain more granular control and visibility over your environment within a unified platform, improving security practices and compliance with industry regulations while creating more efficient workflows.
To get Vasion Output, contact your sales representative or customer success manager.
Enable Rules & Routing
Once Vasion Output is enabled and configured in your environment, do the following:
- In Vasion Print, go to Tools
Settings Output. - Scroll to the Rules and Routing section select Rules and Routing enabled.
Once enabled, select Admin 
from the side navigation to assign Rules roles to the appropriate users. For more details refer to Update Role Assignments.
About Rules and Routing
A rule consists of the following components:
- Trigger: A specific event the system identifies to initiate the defined process and perform the necessary action(s). Triggers are predefined and available from a drop-down list.
- Condition: The criteria or requirements for applying the rule. The condition can encompass various components or events.
- Action: The action is the intended outcome executed when the rule is acknowledged.
All three components are required to create a rule. You can easily create a rule using our intuitive interface that walks you through the configuration of each component.
Rule Order
Rules run in the order they appear in the Rules and Routing tab. When a trigger occurs, the system evaluates each rule in sequence and applies the first rule whose conditions match the file. Reorder rules as needed to ensure the system evaluates them in the correct order for your environment. Refer to Reorder Rules for reorder instructions.
Learn More
Complete details about Rules and Routing are included in the Vasion Output section of the documentation. To learn more, refer to:
Rules and Routing allows you to set predefined criteria that automates document routing across your environment. This feature helps establish processes that minimize disruptions, improve output quality, and ensure compliance, all while reducing manual intervention.
You can establish print and output rules to:
- Overcome Downtime: Automatically redirect print jobs in cases of printer failure.
- Protect Sensitive Data: Prevent the printing of sensitive documents.
- Increase Efficiency: Distribute high-volume print jobs to multiple printers.
- Share Ownership: Reassign held print jobs to another user to release.
- Orchestrate Delivery: Duplicate print jobs or print to multiple locations.
Vasion Output provides robust security features that protect sensitive documents during transmission and storage, ensuring that only authorized users can access critical information. It includes:
- Detailed Audit Trails: Track document access and delivery for compliance and security audits.
- Zero Trust Remote Printing: Enable secure print jobs from remote facilities without costly VPNs.
- Information Security: Document and print jobs are stored locally and encrypted when at rest on our services.
Vasion’s Secure Release Print capabilities ensure that print jobs are only accessible to authorized users. Users must authenticate at the printer before releasing their documents, whether by badge swipe, entering credentials at the CPA, or scanning a QR code—preventing sensitive documents from falling into the wrong hands.
Additionally, Vasion’s SaaS platform is ISO27001:2022 and SOC 2 Type 2-certified to mitigate risks to customer data and help manufacturing organizations better meet their business, legal, and regulatory requirements.