Manage Rules

Last Updated: June 26, 2026

Use this topic to manage existing rules in Output Rules, including making changes, reordering rules, activating, deactivating, or deleting rules.

Requirements

Access to rules requires the following:

  • The Rules Admin role assigned to your user to create and manage workflows.

View Rules

To view any existing rules do the following:

  1. In the side navigation select Workflows then Output Rules.
  2. Select a trigger from the Trigger dropdown. Rules configured for the selected trigger appear in the Rules table.

Workflow: Output Rules page, showing existing rules for "An Output Automation job completed" trigger.

Deactivate a Rule

To deactivate a rule, do the following:

  1. In the side navigation, select Workflows then Output Rules.
  2. Select a trigger from the Trigger dropdown to display the rules for that trigger.
  3. Select the More menu next to the rule you want to deactivate.
  4. Select Make Rule Inactive.

The rule remains in the table but PrinterLogic Output stops applying it to incoming print jobs.

The More button shows Make Rule Inactive only when the selected rule is active.

Workflow: Output Rules page, Rules section, showing rule's expanded "more" menu with Make Rule Inactive option selected.

Edit a Rule

To edit a rule, do the following:

  1. In the side navigation, select Workflows then Output Rules.
  2. Select a trigger from the Trigger dropdown to display the rules for that trigger.
  3. Select the More menu next to the rule you want to edit.
  4. Select Edit Rule.
  5. Update the rule components as needed.
  6. Select Save.

The updated rule activates immediately. PrinterLogic Output starts applying the updated rule to incoming print jobs.

Reorder Rules

To reorder rules, do the following:

  1. In the side navigation, select Workflows then Output Rules.
  2. Select a trigger from the Trigger dropdown to display the rules for that trigger.
  3. Select the Actions dropdown and select Reorder Rules.
  4. Select and hold the Drag indicator Drag indicator icon next to the rule you want to move.
  5. Drag the rule to the desired position and release.
  6. Select Save Changes.

PrinterLogic Output evaluates rules in the updated order for incoming print jobs.

Workflow: Output Rules page, showing Reorder Rules option selected.

Set Trigger Fallback

To set the trigger fallback, do the following:

  1. In the side navigation, select .Workflows then Output Rules
  2. Select a trigger from the Trigger dropdown to display the rules for that trigger.
  3. Select the Actions dropdown and select Fallback.
  4. In the Set Fallback modal, select one of the following options:
    1. Continue: PrinterLogic Output sends print jobs to the printer as requested. This option prioritizes productivity.
    2. Stop: PrinterLogic Output pauses print jobs until the connection is restored. This option prioritizes security.
  5. Select Confirm.

Workflow: Output Rules page, showing Set Fallback dialog box.

Delete A Rule

To delete a rule, do the following:

  1. In the side navigation, select Workflows then Output Rules.
  2. Select a trigger from the Trigger dropdown to display the rules for that trigger.
  3. Select the More menu next to the rule you want to delete.
  4. Select Delete Rule.
  5. In the Delete this rule? modal, select Delete to confirm.

Deleted rules are permanently removed and cannot be recovered.

Next Steps

Refer to the following for more information: