Manage Rules

Last Updated: April 28, 2026

Use this topic to manage existing rules in Workflow: Rules and Routing, including making changes, reordering rules, activating, deactivating, or deleting rules.

Requirements

Access to rules requires the following:

  • The Rules Admin role assigned to your user to create and manage workflows.

View Rules

To view any existing rules do the following:

  1. In the side navigation select Workflows then Rules and Routing.
  2. Select a trigger from the Trigger dropdown. Rules configured for the selected trigger appear in the Rules table.

"Workflow: Rules & Routing" page showing existing rules for the "An Output Automation job completed" trigger.

Deactivate a Rule

To deactivate a rule, do the following:

  1. In the side navigation, select Workflows then Rules and Routing.
  2. Select a trigger from the Trigger dropdown to display the rules for that trigger.
  3. Select the More menu next to the rule you want to deactivate.
  4. Select Make Rule Inactive.

The rule remains in the table but Vasion Output stops applying it to incoming print jobs.

The More button shows Make Rule Inactive only when the selected rule is active.

A rule's "More" menu showing the Make Rule Inactive option.

Edit a Rule

To edit a rule, do the following:

  1. In the side navigation, select Workflows then Rules and Routing.
  2. Select a trigger from the Trigger dropdown to display the rules for that trigger.
  3. Select the More menu next to the rule you want to edit.
  4. Select Edit Rule.
  5. Update the rule components as needed.
  6. Select Save.

The updated rule activates immediately. Vasion Output starts applying the updated rule to incoming print jobs.

Reorder Rules

To reorder rules, do the following:

  1. In the side navigation, select Workflows then Rules and Routing.
  2. Select a trigger from the Trigger dropdown to display the rules for that trigger.
  3. Select the Actions dropdown and select Reorder Rules.
  4. Select and hold the Drag indicator Drag indicator icon next to the rule you want to move.
  5. Drag the rule to the desired position and release.
  6. Select Save Changes.

Vasion Output evaluates rules in the updated order for incoming print jobs.

"Reorder Rules" option activated and rule is showing the drag indicator icon.

Set Trigger Fallback

To set the trigger fallback, do the following:

  1. In the side navigation, select .Workflows then Rules and Routing
  2. Select a trigger from the Trigger dropdown to display the rules for that trigger.
  3. Select the Actions dropdown and select Fallback.
  4. In the Set Fallback modal, select one of the following options:
    1. Continue: Vasion Output sends print jobs to the printer as requested. This option prioritizes productivity.
    2. Stop: Vasion Output pauses print jobs until the connection is restored. This option prioritizes security.
  5. Select Confirm.

Set Fallback modal.

Delete A Rule

To delete a rule, do the following:

  1. In the side navigation, select Workflows then Rules and Routing.
  2. Select a trigger from the Trigger dropdown to display the rules for that trigger.
  3. Select the More menu next to the rule you want to delete.
  4. Select Delete Rule.
  5. In the Delete this rule? modal, select Delete to confirm.

Deleted rules are permanently removed and cannot be recovered.

Next Steps

Refer to the following for more information: