Rules & Routing Components
Last Updated: April 28, 2026
Here are some reference details for the triggers, conditions, and actions available when building rules in Vasion Output.
Triggers
A trigger is the event that initiates a rule. The following triggers are available:
- A Output Automation job failed: The system detects a job failure.
- A Output Automation job was received: The system detects the start of a file handling process.
- A Output Automation job completed: Successfully sent a job to a printer.
- A Output Automation job was held: A secure release print job document is on hold at the printer.
Conditions
A condition defines the criteria required to apply a rule. The following conditions are available:
|
Condition |
Description |
Input Option |
|---|---|---|
|
Printer |
The printer associated with the document when Vasion Output receives the file. |
Select a specific printer. |
|
Print Job Title |
The title of the file that was received. |
Select Exact match, Contains, or Advanced (supports regular expressions) |
|
No Condition |
No condition is applied. The trigger initiates the action directly. |
None. |
|
User |
The user who sends the document to Vasion Output |
Select one or more users. |
|
User Not Found |
The user printing the file is not found in the identity provider list. |
None. |
|
Number of Pages |
The total page count of the document. |
Select Less than, Greater than, or Equal to, then enter a number. |
|
Time of Day |
The time the system receives the file. |
Select a Start and End time. |
|
Type of Document |
The document file type. |
Enter the file extension. |
Actions
An action is the outcome the system performs when the trigger and the condition match a rule. The following actions are available:
- Redirect print job: Redirects the document from the initially selected printer to a different one.
- Send redirection notification email: Sends a notification to the user associated with the file when a print job is redirected.
- Do not print job: Prevents the document from printing.
- Assign to user: Reassigns the print job to a different user for release. Job reporting updates to reflect the new user.
- Print to all selected printers: Sends the print job to all printers designated in the rule.
- Redirect print job to a random printer in the pool: Redirects the document to any printer in a designated pool.
- Set paper tray: Defines the input tray from where the print job pulls the paper.
Trigger Fallback
The trigger fallback is a protective measure that applies to all the rules set for the trigger when there are connectivity issues between the Client or Service Client and the rules engine. This safety mechanism ensures that print jobs are handled appropriately, even when the connection is unavailable. By implementing a fallback, the system ensures that print jobs are not left unattended or neglected, thereby maintaining a reliable and consistent workflow. The Fallback options are:
- Continue: The print jobs are sent to the printer as requested by the user. They remain available and accessible even if the rules cannot be enforced immediately. This action prioritizes productivity by ensuring uninterrupted access to print jobs. However, if print jobs could potentially contain sensitive information, consider the Stop rule.
- Stop: Print jobs are temporarily paused until a connection with the rules engine is restored. The aim is to mitigate potential security concerns by ensuring that print jobs are processed with rule enforcement. However, be aware that this temporary pause may impact productivity during the rule unavailability period.
Delete Rules
It's a good practice to regularly review the rules configured for each trigger to prevent unintended rule enforcement. Remove any obsolete rules to ensure they are not accidentally applied or enforced, thus avoiding undesired consequences. View instructions on how to delete rules here.
To get started, see Create a New Rule.