Work with Existing Searches

Once you have some searches set up, they display on a list under the respective search type in the Admin app. From the list, you can click on the More button to see other options for working with existing searches.

The Secure Search option lets you assign access permissions to users or groups. When a user or group is assigned permission, they are the only ones who can see and access the search from the Search bar. You can secure both Object and Full-Text searches.

1. From the appropriate Search Setup page, click on the More button on the right to view the Search menu.

   

2. Click Secure Search.
3. In the Permission page you can do the following:
   1. Click on the user(s) in the All Users list and click the right arrow button to move the selected user to the Permitted Users list, or

   2. Click on the group(s) in the All Groups list and click the right arrow button to move the selected user to the Permitted Users list.

      If you’d like to add all of the users or groups, click Add All. If you’d like to remove all of the users or groups, click Remove All.

4. Click the Save button.

You can make any changes necessary to existing searches.

1. From the appropriate Search Setup page, click on the More button on the right to view the Search menu.

   

2. Click Edit Search.
3. In the setup page make the changes you want. For details on search setup components see Object Search Setup or Full-Text Search Setup.

4. Click the Save button.

Follow these steps to delete a search:

1. From the appropriate Search Setup page, click on the More button on the right to view the Search menu.

   

2. Click Delete Search.

3. In the confirmation modal click Yes button.

The Refresh Search option lets you manually update the Full-Text search database so that the latest documents and objects that have been added since the last time the database was updated can now be searched.

1. From the appropriate Search Setup page, click on the More button on the right to view the Search menu.

   

2. Click Refresh Search.