Department Admin

Last Updated: July 07, 2026

Department Admin is a scoped administrator role in Vasion Automate Pro that lets an organization delegate limited user-management authority to trusted people inside one or more departments — without granting full system-admin rights. A Department Admin can manage the users in their assigned departments but cannot see, modify, or affect anything outside that scope.

This is designed for organizations that want distributed day-to-day user administration (for example, an HR lead for a regional office, or a team manager who onboards their own staff) while keeping global configuration locked down to system administrators.

Key Points

A Department Admin is given the ability to do the following:

  • Access the User Management page.

  • View the list of users belonging to their department.

  • Create new users within their department.

  • Delete users from their department.

  • Reset passwords for users in their department.

  • Toggle the Active state on users they manage.

  • View groups from their department.

A Department Admin is not able to do the following:

  • Cannot see users outside their assigned department.

  • Cannot see the External Users tab.

  • Cannot see or modify the Department Admin option.

  • Cannot reset a Global Admin's password, even if that admin also belongs to the Department Admin's department.

  • Cannot assign roles or app security.

  • Cannot add or delete departments.

General Requirements

To assign the Department Admin role to a user, you must have one of the following roles:

  • System Administrator.
  • Admin - Configure Users.

Other Relevant Details

A report on the currently assigned department admins can be made from the Reports application. For more information, see User.

Next Steps

For more information, refer to the following: