Simplified Scanning

Simplified Scanning uses the CPA installed on an MFD to allow secure scanning directly to shared and private folders, such as Box, Google Drive, OneDrive, and SharePoint. When a user authenticates at the CPA, they select from available scan destinations, which include preset shared folders or private folders, and preferences, such as paper source, color mode, and orientation.

Simplified Scanning uses Open Authorization (OAuth) authentication with cloud storage providers, letting users grant access without sharing passwords, letting you revoke permissions at any time, and providing an additional layer of security and control. A scanned file routes through the application programming interface (API) gateway to its destination. The file goes to either an email through preconfigured Simple Mail Transfer Protocol (SMTP) in the app, eliminating the need to manage SMTP configurations on each MFD, or to a cloud storage location, with network scans routing from the MFD through the Service Client to the network drive.

All scans are secured with encryption at rest and in transit and require user authentication at the CPA before scanning. Vasion retains only job metadata for reporting purposes and not the scanned files, ensuring compliance with regulations, such as Health Insurance Portability and Accountability Act (HIPAA), General Data Protection Regulation (GDPR), and California Consumer Privacy Act (CCPA), while eliminating risks associated with shared folders, such as unauthorized access, misfiling, and data breaches.

Continuous Scan

If your instance has Continuous Scan, you can batch scan with the automatic document feeder (ADF), the glass, or both and receive one combined PDF instead of separate documents. Continuous Scan is designed for high-volume, multipage, and mixed-media workflows where users frequently exceed feeder capacity, turn book pages, or switch between loose documents and bound materials.

You start a scan job from a Simplified Scanning destination, such as Scan to Email or Scan to Shared (Cloud). After the batch finishes, the MFD prompts you to continue scanning or complete the job. If you continue, you can add more pages from the same source, ADF or glass, or switch to a different source. When you finish, the device combines all scanned pages into one PDF, preserving the scan order, and sends it to the selected destination.

Contact your Vasion representative to request Continuous Scan.

Supported Storage Providers

Simplified Scanning supports the below storage providers. Select the links to view setup instructions:

Scan to Shared (Cloud)

You also need to create storage folders prior to configuring the global scan settings. You can set up multiple connections to your preferred storage provider, but you can only configure a connection to a folder once. When you connect your provider, you assign a unique name, which appears on the Global Scan Settings page in the Preset Scan Locations section.

Virtual Appliance Variables

To turn on this feature in the Virtual Appliance, create the following variables in the secrets.env file by doing the following:

1. Access the network share for the Virtual Appliance. For more details refer to Accessing Data Files.

2. Locate the appliance-storage folder, and open the secrets.env file.

   Edit the secrets.env file using an editor, like Notepad++, Sublime Text, or Visual Studio Code, to ensure that the file uses only UNIX line feed (LF) line endings and saves in Unicode Transformation Format 8-bit (UTF-8) without a byte order mark.

3. Near the bottom of the file, add the following:
   1. REPLICAS_STORAGE=1.
   2. VA_UNIFIED_LOGIN_ENABLED=1.
4. Save and close the secrets.env file.