Scan to Storage

Last Updated: April 07, 2026

Scan to Storage is part of Vasion's Simplified Scanning framework, which streamlines document capture by combining a consistent user interface for both cloud and on-premises storage locations with secure, centralized scanning workflows.

Scan to Storage allows the end user to scan a physical document on an multifunction device (MFD) with the Virtual Appliance Control Panel Application (CPA) or with their mobile phone with the Vasion app, and then they can share that file with the following:

  • Scan to Network: Send files to designated on-premises network drives or shared folders, keeping files in your local environment and supporting internal security policies.
  • Scan to Personal (Cloud): Send files to your personal cloud storage folders, such as Google Drive, OneDrive, and SharePoint, keeping your scanned documents private and stored separate from shared company folders.
  • Scan to Shared (Cloud): Send files to a cloud storage shared location of your choice, such as Box, Google Drive, OneDrive, and SharePoint.

Key Points

Scan to Cloud supports shared drives and personal drives. You configure shared drive connections with preset scan locations, which appear on the CPA for authorized end users. With personal drives, you create the integration in the Admin Console, which provides the end user with the option to connect and authenticate to their personal drive at the CPA. Review the following key points:

  • Scan to Storage supports secure, authenticated access and encryption for files in transit and at rest.
  • The Simplified Scanning report contains audit information for jobs sent using these features. For more details refer to Simplified Scanning Report.
  • Scan to Network uses a service-level account to write files to the network destination.
  • Scan to Personal (Cloud) supports Google Drive, OneDrive, and SharePoint.
  • Scan to Shared (Cloud) supports Box, Google Drive, OneDrive, and SharePoint.
  • The end user must have permission to access the cloud or network destination folder to retrieve their scan.

With Scan to Network, scanned files never leave your internal environment. Files are sent from the printer to a local Service Client, which temporarily stores and then uploads them to the designated network folder. Nothing is stored on the printer or in the cloud, keeping all documents securely on-premises.

Requirements

Review the following requirements:

  • Configure Global Scan Settings in the Admin Console.

Next Steps

Refer to the following: