Output Rules Workflows
Last Updated: July 02, 2026
Output Rules is a Virtual Appliance Output tool that automates print and workflow behaviors according to predefined criteria. With this feature you can easily create and manage the routing of documents across your environment with rule-based automation, leading to increased efficiency, accuracy, and reliability in print and workflow tasks. Output Rules enhances control over all outputs and behaviors within a print environment, like routing all specific document types to a particular printer or rerouting a job in case of a device outage.
Key Points
The benefits of Output Rules include:
- Direct, granular control over where print jobs are going and how they're printed.
- Protect business-critical processes with additional redundancy, high availability, and failovers to ensure seamless operations.
- Automatic redirection during connectivity issues, printing specific job types.
- Archiving digital copies of printed forms or records for auditing purposes.
- Supports Virtual Appliance Output features, including API Cloud Link and the API Print Service.
The Virtual Appliance Output solution requires additional licensing. It unifies large-scale applications or high-volume printing systems with Virtual Appliance. Gain more granular control and visibility over your environment within a unified platform, improving security practices and compliance with industry regulations while creating more efficient workflows.
To get Virtual Appliance Output, contact your sales representative or customer success manager.
Enable Output Rules
Once Virtual Appliance Output is enabled and configured in your environment, do the following:
- In Virtual Appliance, go to Tools
Settings Output. - Scroll to the Output Rules section select Output Rules Enabled.
Once enabled, select Admin 
from the side navigation to assign Rules roles to the appropriate users. For more details refer to Update Role Assignments.
About Output Rules
A rule consists of the following components:
- Trigger: A specific event the system identifies to initiate the defined process and perform the necessary action(s). Triggers are predefined and available from a drop-down list.
- Condition: The criteria or requirements for applying the rule. The condition can encompass various components or events.
- Action: The action is the intended outcome executed when the rule is acknowledged.
All three components are required to create a rule. You can easily create a rule using our intuitive interface that walks you through the configuration of each component.
Rule Order
Rules run in the order they appear in the Output Rules tab. When a trigger occurs, the system evaluates each rule in sequence and applies the first rule whose conditions match the file. Reorder rules as needed to ensure the system evaluates them in the correct order for your environment. Refer to Reorder Rules for reorder instructions.
Learn More
Complete details about Output Rules are included in the Virtual Appliance Output section of the documentation. To learn more, refer to:
In this topic:
PrinterLogic Output provides robust security features that protect sensitive documents during transmission and storage, ensuring that only authorized users can access critical information. It includes:
- Detailed Audit Trails: Track document access and delivery for compliance and security audits.
- Zero Trust Remote Printing: Enable secure print jobs from remote facilities without costly VPNs.
- Information Security: Document and print jobs are stored locally and encrypted when at rest on our services.
Vasion’s Secure Release Printcapabilities ensure that print jobs are accessible to only authorized users. Users must authenticate at the printer before releasing their documents, whether by badge swipe, entering credentials at theCPA, or scanning a QR code, preventing sensitive documents from falling into the wrong hands.