Glossary

SAP’s proprietary programming language of choice for programming inside of SAP NetWeaver.

Defines how SAP processes and transfers print jobs. This is created and defined inside of SAP.

The E stands for External Output Management, and is the method used with the official SAP BC-XOM integrations interface. To use this access method, Output Automation must be officially partnered with and approved by SAP to use the SAP BC-XOM interface. To date, it is outside the scope of Vasion’s Output Automation.

Front-end printing. SAP can utilize the printers installed locally on an end user’s workstation. This method pulls the print queues installed on the end user’s workstation when using the SAP GUI, and allows printing through them.

When Microsoft deprecated their own LPD service, it removed the option to use Access Method U natively with Windows print servers. Access Method S is SAP’s solution to this problem. The S stands for “SAPSPrint” which is SAP’s proprietary software that runs on the Windows print server, essentially acting as an LPD service. This access method can’t be used with Vasion Print’s LPD service, due to its proprietary nature.

The U in the name refers to Unix Berkely LPR, the original version of LPR used by SAP to forward jobs with this access method. This ties directly with Vasion Print’s LPD service, part of the Output Automation solution.

A directory service from Microsoft that helps organizations manage their IT infrastructure.

The Admin Console is the main management platform that acts as the central hub for your Vasion Print instance.

A feature used to control administrative access to printer objects in the Admin Console.

An administrator has access to those application functions that manage the way in which their Vasion instance is set up and configured for their organization. They have access to a range of functions not available to other users.

Advanced Groups enable you to combine two printer deployments into a single entity so that an end-user who meet the requirements of both deployments will automatically have the printer installed on their workstation.

Advanced Image Processing (AIP) is a feature that allows Administrators to set up image processing based on Zonal OCR, Barcode, and Zonal OMR.

Artificial Intelligence/Machine Learning.

Android is a mobile operating system based on a modified version of the Linux kernel and other open source software, designed primarily for touchscreen mobile devices such as smartphones and tablets.

The API Service extends the capabilities of Vasion Output to web-based applications that aren’t natively equipped to communicate via typical print protocols. The API Service can connect to both cloud and on-premise applications.

The process of assigning access to Vasion Automate apps at a user or group level.

A set of defined rules that enable different applications to communicate with each other, offering a service to other pieces of software.

A specification that defines a property of an object. See also metadata.

Record and tracking of changes around the signature process that shows who did what and when.

The function of verifying rights and permissions access, or privileges, to resources.

Code generated from the Admin Console and used to authorize the Client communication with the instance server.

Amazon Web Services

Back-end printing is printing where the file containing the print data originates directly on an application’s server hosted in a data center or the cloud, and is passed to the printer without ever passing through the end-user’s machine.

ID card or fob used to authenticate into the Control Panel Application (CPA) or release print jobs.

A process that uses technology and people to gather, analyze, and interpret data to help organizations make decisions.

A hardware or software component that stores data so that future requests for that data can be served faster.

Process that runs on a specific machine and distributes Client, driver and profile files to shared locations.

A set of features that allows you to easily digitize analog content. You can automate the data capture process, enable intelligent OCR capture, track document history details, and support MFD, mobile and browser-based scanning.

A digital verification that contains information identifying the entity as legitimate.

A trusted entity that issues Secure Sockets Layer (SSL) certificates. The main goal of a CA is to verify the authenticity and trustworthiness of a website, domain and organization so users know exactly who they're communicating with online and whether that entity can be trusted with their data.

A US-based software company that provides cloud computing and virtualization technologies to help organizations access their applications and data remotely. Virtual environments include XenApp and XenDesktop.

The Client is software that you install on a server or device that communicates with the Vasion Print server. The Client installs and manages printers, driver profiles, and other settings.

Agreement to be legally bound by the e-signing of the document and the Vasion Terms of Service that is required to complete the e-signing process.

A Control Panel Application (CPA) is an app that is installed on a compatible multifunction printer (MFP) and aids in the release of held print jobs, authentication for secure printing, and simple scanning functions.

A Creator is someone who is able to create templates, forms and workflows. They can choose with whom to share their creations.

A utility in the Admin Console used to update, insert, and delete objects in PrinterLogic.

An optional view of the form that is being processed through a workflow. It is a more open representation of the form than the Document View.

A collection of data that is stored electronically in a computer system and organized in a systematic way. PrinterLogic uses MySQL.

The ability to automatically install printers on a workstation by using different deployment categories. Some of these categories are Active Directory, IP address ranges, advanced groups and more.

This is an option that is set on a printer object inside SAP that is SAP’s version of a print driver.

The ability to send an email and have that email print out automatically to a specific printer.

Direct Secure Release is when a user prints directly to a physical printer and has the option to print immediately or hold the job.

A certificate that guarantees the document has not been tampered with after all parties have signed. Vasion Signature uses Sectigo.

An optional view of the form that is being processed through a workflow. It is a more compact representation of the form than the Data View.

A unique name that identifies a website or landing page on the internet , and is often used in email addresses and web addresses.

A driver is software on a device that converts the data that needs to be printed into a format that a printer understands.

An Editor can make changes to termplates, forms and workflows. They can also initiate workflows from templates created by others.

Software programs that allow healthcare practices to store, create, and receive patient healthcare charts.

Process of encoding a message or information in such a way that only authorized parties can access it and those who are not authorized cannot.

A feature available for Web Stack and Vasion Print customers. This feature is used to create custom reports using data from resources managed by Vasion Print. This data can then be used with common Business Intelligence tools such as Crystal Reports, Domo, Tableau, and others.

Enterprise mobility management (EMM) is a set of processes, people, and technology that help businesses manage mobile devices, wireless networks, and other mobile computing services.

A system that helps businesses run by automating and managing core processes. It centralizes an organization's data, operations, and resources across departments, providing a single source of truth and streamlining operations.

A subset of Epic's integrated production database.

An eSignature (electronic signature), or digital signature, lets people sign documents online, instead of using pen and paper. eSignature is widely recognized as legally binding in the European Union, the UK, the United States, Canada, and many other areas of the world.

A folder is a storage container used to organize documents that are entered into the system. Folders must be created for organization and for searching since it is a common method to search for like documents.

A form is a customized group of fields. A form allows efficient capture and search of data and can be integrated into workflows and 3rd party applications.

Front-end printing is printing where the file containing the print data originates or passes through an end-user workstation. This flow of print traffic allows Vasion’s end-user Client to associate the user logged into the workstation with the submitted print job, and utilizes a driver installed by the end-user Client.

A fully qualified domain name (FQDN) is the complete domain name for a specific computer or host on the internet. The FQDN consists of the hostname and domain name.

A legal framework that sets guidelines for the collection and processing of personal information for individuals in the European Union.

A group is a list of users who have similar capabilities, access security, or workflow processes. Permissions for access to Vasion can be assigned to the group, which will then pass those permissions down to all users assigned to it.

A Group Policy Object (GPO) is a feature that controls the working environment of user accounts and computer accounts. A GPO provides centralized management and configuration of operating systems (OSs), apps, and user settings in an Active Directory environment.

SAP’s in-memory relational database management system acting as the database for SAP’s applications.

The URL that is stored in config.ini that tells the Vasion Print Client where to communicate.

HyperText Transfer Protocol. HTTP is the underlying protocol used by the World Wide Web and this protocol defines how messages are formatted and transmitted, and what actions Web servers and browsers should take in response to various commands.

HyperText Transfer Protocol Secure. It is a secure extension of the Hypertext Transfer Protocol (HTTP) that uses encryption to protect data during communication over a computer network.

An identity provider (IdP) is a system entity that creates and manages identity information for an organization and can be authenticated by a computer system or network. An IdP is referred to as a security principal in Java and Microsoft documentation. An IdP also provides authentication services to relying apps in a federation or distributed network.

The action of classifying and providing specific identification information for speedy document retrieval.

An Initiator is the individual who starts a workflow or signature process or is identified as such in an automated process.

The URL used to directly install a specific printer.

An instance is a collection of services and service groups that is associated with a customer. A customer's instance is created from an app template and is then deployed to a cloud or virtual server.

Intelligent Print Automation is modernized print infrastructure: eliminating print servers, consolidated software solutions: end user and critical system print into one cloud platform, eliminating duplicate work and siloed systems, automated digital print: the capability to intelligently automate your print and document workflows, all wrapped in world-class security to ensure all your most important data and documents are always protected.

Functionality that monitors the external gateway associated with Off-Network Cloud Printing. It pulls down print jobs and routes them to the correct printer. The ONCP app installed on a device or a Service Client functions as the IRS for a printing environment.

Internet Control Message Protocol (ICMP) is a network protocol used for diagnostics and network management. ICMP pings are echo request and echo reply messages.

An Internet standard protocol used by email clients to retrieve email messages from a mail server over a TCP/IP connection.

A specialized Internet protocol for communication between client devices (computers, mobile phones, tablets, etc.) and printers (or print servers). It allows clients to submit one or more print jobs to the printer or print server, and perform tasks such as querying the status of a printer, obtaining the status of print jobs, or cancelling individual print jobs. The secure version of IPP is IPPS.

iOS (formerly iPhone OS) is a mobile operating system created and developed by Apple Inc. exclusively for its hardware. It is the operating system that powers many of the company's mobile devices, including the iPhone and iPod Touch.

An IP address range is an object that you create in the Vasion Print tree structure that contains a range of IP addresses that you use for printer deployment.

A Lightweight Directory Access Protocol (LDAP) is a lightweight client-server protocol for accessing directory services, specifically X.500-based directory services. LDAP runs over TCP / IP or other connection-oriented transfer services. The most common use is to provide a central location for accessing and managing directory services. LDAP also functions as an identity- and access-management solution.

A lightweight client-server protocol for accessing directory services, specifically X.500-based directory services. LDAP runs over TCP/IP or other connection-oriented transfer services.

The other end of LPR, LPD is used to receive print jobs sent using the LPR protocol There are specific acknowledgements and responses expected from the sender of an LPR job, crating a bi-directional communication between sender and receiver, creating greater reliability and typical RAW printing, though there are still limitations. Additionally, an LPR print queue includes a field for the “Queue Name” of the printer. This field is what allows us to know where to send print jobs using our LPD service.

When using the Vasion Print Control Panel Application (CPA) in SSO Listener mode, the CPA is configured to listen for an authentication response from an external Identity Provider (IdP). Once the authentication response from the IdP is received, it uses the information provided to grant access to Vasion Print CPA features.

A file that records either events that occur in an operating system or other software runs, or messages between different users of a communication software.

Mako Core is a software development kit (SDK) created by Global Graphics that provides tools to process and print documents. Output Automation uses Mako to convert print files from one type to another, parses documents to gain detailed reporting data, and more.

A managed service provider (MSP) is a company that remotely manages a customer's software services or printer services, such as installing, managing, and maintaining printers and supplying consumables.

Data providing information about one or more aspects of the data which can be used to make tracking and working with specific data easier. See also attributes.

Mobile device management (MDM) software allows IT administrators to control, secure and enforce policies on smartphones, tablets and other endpoints. The intent of MDM is to optimize the functionality and security of mobile devices within the enterprise while protecting the corporate network.

A print job sent from a machine that does not have the Vasion Print Client installed. Such as iOS or Android device, or Email Printing.

A multifunction device (MFD), also known as a multifunction printer (MFP) or all-in-one device, is a single piece of hardware that combines the functions of multiple office machines. Typically an MFD integrates printing, scanning, copying, and often faxing capabilities into one device.

A multifunction printer (MFP) is a device whose primary purposes are copying and printing documents. MFPs also scan, email, fax, access the internet, and print from the display panel. Some MFPs also have finishing options, such as stapling, folding, booklet making, and hole punching.

The database system used by Vasion Print.

Tool used to scan an IP range and see what printers are on the network within that IP range.

Suite of security protocols offered by Microsoft to authenticate users’ identity and protect the integrity and confidentiality of their activity.

Secure communication between client and server. Not an Authorization code.

OAuth 2.0 is the industry-standard protocol for authorization. OAuth 2.0 focuses on client developer simplicity while providing specific authorization flows for web applications, desktop applications and mobile phones. Vasion Print supports OAuth 2.0 with Microsoft Office 365 and Exchange online with its email printing feature.

A feature that provides zero trust network authentication and print availability, with printing handled and stored entirely on the cloud. This feature bridges the gap between network security and flexible user printing but relieves organizations of service client maintenance and oversight.

Provides a way to keep your printers on secure networks while still allowing all workers to print regardless of which network they use. It gives printer access to remote employees and contractors without the need for VPNs or web portals.

A method of printing that allows users to release a print job from a virtual pull print queue even after they have shut down, placed the computer in sleep mode (low power), hibernate mode (no power), or logged out of a virtual session.

System software that manages computer hardware and software resources, and provides common services for computer programs.

Optical character recognition (OCR) is the electronic conversion of images of typed or printed text into machine-encoded text. OCR allows for easier reading and searching of content.

Optical Mark Recognition (OMR), also called optical mark reading, is the process of capturing human-marked data from document forms such as surveys, tests, product evaluations, time sheets, etc. They are used in the form of lines or shaded areas.

Output Automation is an advanced feature that streamlines and automates document processing and distribution in high-volume printing environments. Output Automation is particularly important for businesses with critical document processes, as it helps maintain continuity, enables quick recovery from issues, and unifies the print environment across various industries such as manufacturing, healthcare, and retail.

Parallel Routing gives users the ability to route workflow items to multiple users at the same time and avoids bottlenecks and delays.

An optional view of the form that is being processed through a workflow. It is a representation of what the document will look like as a PDF document. It is similar to the Document View in that it is a more compact representation of the form compared to the Data View.

Any information that can be used to identify a person, either directly or indirectly.

A credential issued by the U.S. federal government that allows access to federally controlled information systems and facilities. PIV cards contain a computer chip that can store, receive, recall, and send information securely. They also include certificates, key pairs, pin numbers, biometrics, and other unique identifiers.

A port is an endpoint of communication. Physical as well as wireless connections are terminated at ports of hardware devices. At the software level, within an operating system, a port is a logical construct that identifies a specific process or a type of network service.

Portal Security is a feature used to configure access for the Self-service Portal.

The process of assigning dollar amounts to each print job so Admins can see the cost of printing.

Records stored in the database containing print job information, such as page count, user, printer name, etc.

A third-party (non-SAP) server meant to process a large amount of print jobs sent to it by an SAP Access Method with the drivers installed on the print server. The Vasion Print Output Automation service can replace this server to provide greater reliability for printing.

Converting a Windows Shared printer into a direct IP printer.

Both a company and a software solution that the company produced. The company rebranded to Vasion and the print management solution is currently rebranding to Vasion Print.

The cloud-hosted version of PrinterLogic’s (now Vasion) print management solution. Note: This was formerly named PrinterCloud, and it is now named Vasion Print.

The on-premise version of PrinterLogic’s (Now Vasion) print management solution. Note: This was formerly named Printer Installer.

A driver profile is a preconfigured set of driver settings that is applied to a printer during installation. A driver profile can include predefined settings, such as color or black and white, or customized settings.

Any information in a medical record that can be used to identify an individual.

When using Single Sign-on (SSO) in the Vasion Print Control Panel Application (CPA), one option is to set Vasion Print as the Provider. In this role Vasion Print will communicate with the IdP to confirm a user's authorization to access CPA features. Once confirmed, the user can access CPA features and other printer features without having to sign in again.

A set of roles, policies, hardware, software and procedures needed to create and manage public-key encryption.

An application hosted on a server that multiple users access at one time.

A desktop view hosted on a server that multiple users are logged into.

Pull Print is when a user prints to a virtual print queue that holds the job until they release it to a physical printer.

Print jobs that are currently being printed. Queue can also be used when describing a printer.

A features that provides the option to set printing quotas for groups and individual users. Using this feature reduces wasteful printing and, in some instances, supplements print costs.

Any IP protocol other than TCP or UDP is known as a RAW protocol. Raw protocol are used to generate/receive packets of a type that the kernel doesn’t explicitly support.

The recovery point objective (RPO) is the age of files that must be recovered from backup storage for normal operations to resume if a computer, system or network goes down as a result of a hardware, program or communications failure.

The recovery time objective (RTO) is the maximum tolerable length of time that a computer, system, network or application can be down after a failure or disaster occurs.

A web page users log into to see print jobs that are held and waiting to be sent to physical printers.

The actual printing device that outputs your print job.

Remote Desktop Services (RDS) is a desktop virtualization solution that delivers virtualized apps, provides secure mobile and remote desktop access, and lets end users run their apps and desktops from the cloud.

A RESTful API is a specific type of API that adheres to the restraints set by the REST architectural style, and uses HTTP requests to communicate with other systems securely. Our API Print Service utilizes a RESTful API.

Printers that were installed from a previous virtual session that automatically get installed when the user logs back in.

Role-Based Access Control (RBAC) is a method of restricting access based on the roles of individual users in an enterprise.

A container in AWS cloud storage service

S/4 HANA is short for SAP Business Suite 4 HANA and is the actual ERP software used by users. It runs with NetWeaver as its underlying technology layer and uses a HANA database. There is an on-prem and cloud version. This is where the configuration for Vasion Print takes place.

Systems, Applications, and Products. It is both the company and parent product name, with a host of sub-applications.

SAP Private” typically refers to SAP Private Cloud Edition (PCE), which is part of the broader RISE with SAP offering. It provides a managed private cloud environment for running SAP applications, such as SAP S/4HANA, in a more isolated and customizable setup compared to public cloud options.

Secure print is a printing method where documents are held until the authorized user physically goes to the printer and authenticates their identity to release the print job. This ensures that sensitive documents aren't left unattended in printer trays where they could be accessed by unauthorized people.

Cryptographic protocols designed to provide communications security over a computer network.

Web page end users can use to self install printers.

A utility used for scanning a computer to see what printers are installed.

A service is a process providing extra functionality that, beyond retrieving basic configuration, can work independently of the Vasion Print server.

Any Vasion Print Client-enabled workstation that has been promoted to provide one or more additional services that add specific functionality to the Vasion Print environment (i.e., SNMP, iOS Printing, Email Printing, Printer Apps, etc.)

The role or group of users that are required to sign a sent document.

The application within Vasion Automate that enables digital signatures, can route documents for multiple signers, ensure digital signatures are binding, support internal and external users, and make any document digital signature ready with custom zones.

A signer is defined as someone that is required to sign a form during the process of a workflow. These signers could be internal or external users.

A Signing Order is defined as the order in which users will sign the document. This allows a specific order that a document must flow for signatures. It's commonly used in approval processes.

A communication protocol for electronic mail transmission.

Single sign-on (SSO) is an authentication method that lets users access multiple apps and websites with just one set of credentials.

A Simple Network Management Protocol (SNMP) collects and organizes information about managed devices on IP networks and modifys that information to change device behavior. Devices that typically support SNMP include cable modems, routers, switches, servers, computers, printers, and more.

A software licensing and delivery model in which software is licensed on a subscription basis and is centrally hosted.

An SAP application server that provides spool processing. It processes data to prepare it for transfer via the defined Access Method. At least one of the servers is required and is not replaced by the Vasion Print Output Automation Solution.

Transmission control protocol/Internet protocol, used to govern the connection of computer systems to the Internet.

The Storage App allows you to store content and / or securely manage content wherever it’s stored.

A Subfolder is a storage container that can be added to a Folder for more granular break-down of like documents.

A standard for automating the exchange of user identity information between identity domains or IT systems. SCIM uses standardized API throught REST with data formatted in JSON or XML

In Windows, usually located at the bottom right near the clock, and contains miniature icons for easy access to system functions such as fax, printer, modem, volume, and the PrinterLogic Client.

A Task is something that has been assigned to a user or a group that requires them to perform an action. Tasks are listed in a user's Workspace and will remain there until their assigned action is completed.

Remote Desktop Services (RDS), known as Terminal Services in Windows Server 2008 and earlier, is one of the components of Microsoft Windows that allow a user to take control of a remote computer or virtual machine over a network connection.

A Timestamp is an option that can be used in conjunction with a Signature. Having this option selected will add a timestamp on each signature when it is applied during the workflow process.

A unique identifier for the intended user that provides security credentials to login, identifying the user and permissions or privileges for signing a specific document.

A token is used in addition to or in place of a password. It acts like an electronic key to access the application. A token can be associated with a user or a group of users.

Transport Layer Security (TLS) is the more secure version of SSL. TLS is a cryptographic protocol designed to provide communications security over a computer network.

Folder structure in PrinterLogic that contains printer objects, IP ranges, and service clients.

A standard for identifying servers, printers and other resources in a network. A UNC path uses double slashes or backslashes to precede the name of the computer.

A user profile identifies an authorized person who has access to Vasion and is assigned to each user to assist with setting passwords, changing passwords, and assigning permissions for access to storing and retrieving documents.

A predefined list of permissions that can be assigned to a user. These permissions are what determines what a user has access to within Vasion.

Server that hosts the Vasion Print software. This may be on-prem, Virtual Appliance or SaaS.

Windows file explorer view to see all printers installed on a computer.

A required role so that a user can view and contribute to workflows by taking actions assigned to them, such as signing a document. A viewer cannot initate a workflow.

Newest version of Vasion Print's on-premise platform. It is a self-contained virtual machine image that is a complete, unitized solution that includes a server OS, web services, network environment, and the Vasion Print application. It provides a serverless printing infrastructure that allows the customer to have all of the same features, but be hosted in their private cloud.

A software tool that allows users to access company systems from any device, like a smartphone, tablet, or personal computer

Virtual environment company known for VDI and published applications.

Web page view to manage a printer and make changes.

A wildcard is a special character that represents one or more other characters, commonly an asterisk (*). It is often used in searches, so you don't need to type the full term. For example, when searching for data that starts with "Ps," simply searching for "Ps*" to locate all content.

The ability to manage printers on a print server with PrinterLogic.

A defined sequence of processes and tasks that can automatically route information to collect approvals, assign tasks, and complete documents.

The local machine where the Windows, Mac or Linux client is installed.

Now called Citrix Virtual Apps, was a product that extended Microsoft Remote Desktop Session Host (formerly known as Terminal Services) desktop sessions and applications to users through the Citrix HDX protocol.

A dedicated software solution for configuring virtual environments

The configuration of an area or field within a document that can be used to apply specific functionality, such as placing a signature, use advanced image processing, etc.