Unified Storage
Last Updated: May 19, 2026
Unified Storage provides a single location to search, copy, download, and preview files across Vasion Storage and connected third-party storage providers, including Google Drive, OneDrive, and SharePoint, without switching between apps. All configured provider integrations appear as tabs on the Storage page.
How Unified Storage Works
The Storage page always has the following three tabs:
- My Files.
- Shared with Me.
- Trash.
Each connected third-party provider appears as an additional tab after the Vasion tabs, listed alphabetically. If you have more than one account configured for the same provider, each account appears as its own tab, using the name that the admin assigned on the Integrations page.
Third-party storage tabs are fixed in position and cannot be reordered.
Connect Third-Party Storage
A third-party storage tab appears after an admin configures the integration. If you have not authorized your personal account for the storage provider, a prompt to connect your account appears when you select the storage provider's tab. After you complete the authorization, the tab shows your files and folders.
If authorization is canceled or fails, you return to the previously active tab and the provider remains unauthorized. However you can attempt the connection again. For steps on connecting integrations with Storage, refer to Integrations.
Files and folders shared with you in a third-party provider appear in that provider's tab, not in the Shared with Me tab.
Browse & Search Files
Selecting a third-party storage tab shows your root folder for that provider. You can navigate folders using standard folder navigation.
Searching is available on each tab and returns results from that provider only. For example a search performed while viewing the Google Drive tab returns only Google Drive results. Switching tabs clears the active search and shows the new provider's folder view.
You can filter Vasion Storage results by file type: Folder, PDF, text, sheet, image, video, or slides. Third-party storage does not support filtering by file type. For more details refer to Search & Filter.
File Operations
Available file operations depend on the selected provider and your permissions on each file. Ownership and permission data comes from third-party providers, which Vasion uses to determine allowed operations.
|
Operation |
Vasion Storage |
Third-Party Storage |
|---|---|---|
|
Copy |
Owner or editor |
Owner or editor |
|
Download |
All users |
All users |
|
Preview |
All supported file types |
Images and PDFs only |
|
Share |
Available |
Not available |
The Share option is not available when viewing third-party storage tabs. Each provider manages sharing natively.
Moving files between storage providers is not supported. To move files from a third-party provider to Vasion Storage or another configured provider, use the Copy option.
For file types that cannot be previewed in third-party storage, such as spreadsheets and slides, a message appears that says previewing is unavailable. You can download the file instead to view it.
For more details refer to Supported File Operations.
Copy Files to Other Storage Providers
You can copy files from a third-party provider to Vasion Storage or any other configured provider. After selecting the Copy option, a modal shows the available storage providers and their folder structures.
When you copy a file to Vasion Storage, you become the owner of that file in Vasion, regardless of who owned it in the source provider. The original creation date from the source provider is preserved. If optical character recognition (OCR) is turned on, copied files are automatically processed for text extraction and indexing.
If a file with the same name already exists at the destination, the file saves as a numbered copy. For example "Report(1).pdf."
Handle Errors & Failures
If individual files fail during a bulk operation, the operation continues for the remaining files. When the operation completes, a summary shows the number of succeeded and failed files and the reason for each failure. You must manually retry the operation for failed files.
If a third-party provider is temporarily unavailable, selecting its tab shows an error and a message to try again later. If you lose access to a folder while viewing it, the system moves you to the nearest accessible parent folder.
Next Steps
Refer to the following: