Admin Console Users

Last Updated: May 21, 2026

The Users section is only for user accounts that need access to the Admin Console. To add administrators for Vasion Automate roles, refer to Create a New User in the Vasion Automate Admin section.

This section covers the basic ways you can add Admin Console user types:

Vasion Print (local) users.
Active Directory users.
Lightweight Directory Access Protocol (LDAP) A Lightweight Directory Access Protocol (LDAP) is a lightweight client-server protocol for accessing directory services, specifically X.500-based directory services. LDAP runs over TCP / IP or other connection-oriented transfer services. The most common use is to provide a central location for accessing and managing directory services. LDAP also functions as an identity- and access-management solution. users.
Identity provider (IdP) An identity provider (IdP) is a system entity that creates and manages identity information for an organization and can be authenticated by a computer system or network. An IdP is referred to as a security principal in Java and Microsoft documentation. An IdP also provides authentication services to relying apps in a federation or distributed network. users.

Users

The Root Account is the first account created in the instance and can be updated or disabled. There are two types of administrator accounts that you can add users to: Administrator and Non-Administrator. After you create accounts, you can also update the passwords for the Root Account and local user accounts and assign and modify role assignments. Active Directory, LDAP, and IdP user information only changes if it is updated in the IdP, but you still assign roles to these users in the Users section.

Users Section

The Users section shows the following information:

Username: For local accounts, this column shows the username you entered. For identity provider accounts, this column shows the source (LDAP or IdP) username.
Role Type: This column shows the role that is assigned to the user. For details about user roles and permissions, refer to Role-Based Access Control (RBAC).
Folder: This column shows the folders or printer objects that are assigned to the user.

Non-Administrator users can have different role assignments for different objects in the tree structure. For example, a user can be a Site Manager for one folder and a Deploy Manager for a different folder.

Roles Section

The Roles section shows the name and description of each role. For more details refer to Role-Based Access Control (RBAC).

Add a New User

Local Users
LDAP Users
IdP Users

Local account creation is available, but not recommended. To define password requirements for local accounts or remove local-account access to your Admin Console, refer to Local Account Settings.

In the Vasion Print Admin Console, go to Tools Users.
Select Create User.
Complete the Add User modal.
Select Add.
In the Configure User's Role Assignments modal, do the following:
1. Role Assignment Type: Select the role type that you want to assign to the user.
2. If you select Non-Administrator, do the following:
  1. Select Add to assign folders, printers, IP address ranges, and Service Client objects.
  2. Use the Role dropdown menu to designate the role assignment for the selected folder or printer object.
Select OK.

The LDAP Group / User option only appears after you configure an LDAP domain.

In the Admin Console, navigate to Tools Users.
In the Users section, select Add.
Select LDAP Group / User.
In the Search LDAP Users/Groups modal, do the following:
1. Location: By default, All Domains is selected. Use the dropdown menu to select the location or domain that you want to use to filter the search.
2. Enter User or Group to Search for: Enter the name of the user or group that you want to add.
3. Select Search.
4. Select the user or group from the results, and select the Select button.
In the Configure User's Role Assignments modal, do the following:
1. Role Assignment Type: Select the role type that you want to assign to the user.
2. If you select Non-Administrator, do the following:
  1. Select Add to assign folders, printers, IP address ranges, and Service Client objects.
  2. Use the Role dropdown menu to designate the role assignment for the selected folder or printer object.
Select OK.

The IdP User / Group option only appears after you configure an IdP.

In the Admin Console, navigate to Tools Users.
In the Users section, select Add User.
Select IdP User / Group.
In the Add IdP Users modal, do the following:
1. Enter the Users to search for: Enter the name of the user or group that you want to add.
2. Select Search.
3. Select the user or group from the results, and select Add.
In the Configure User's Role Assignments modal, do the following:
1. Role Assignment Type: Select the role type that you want to assign to the user.
2. If you select Non-Administrator, do the following:
  1. Select Add to assign folders, printers, IP address ranges, and Service Client objects.
  2. Use the Role dropdown menu to designate the role assignment for the selected folder or printer object.
Select OK.

All the users listed here can access the Admin Console.

User Search

The Users page includes a Search bar in the upper-left which shows the total amount of admin and non-admin accounts with access to the Vasion Print Admin Console, and simplifies finding them in large environments.

Enter the users name.
Select Search or Enter on your keyboard.

The users list filters based on the value in the Search bar. Delete the value or select the X in the Search bar to clear the value and return to the full users list.

Change User Roles

In the Users section of the Admin Console, select the checkbox next to the desired user or group.
Select Change Role Assignments.
In the Configure User's Role Assignments modal, do the following:
1. To make the user an Admin Console admin, select Administrator.
2. For Non-Administrator roles, do the following:
  1. Select Add to assign folders, printers, IP address ranges, and Service Client objects.
  2. After you add the object, use the dropdown menu next to the folder to designate the role assignment.
  3. To change a role assignment, use the dropdown menu to change the role for the folder, printer, IP address range, or Service Client object.
  4. To remove a role for a specific object, select the object and select Remove.
Select OK.

(Optional) Assign Vasion Automate Roles

If you want any existing users to have access to Vasion Automate features, use the following steps to assign the appropriate roles for the features they need to access. These steps are only for customers who migrated to Vasion Automate.

You must assign roles to Vasion AutomateAdmin Console users for them to access feature tabs:

Select the row for the user you want to update.
In the Roles section, use the dropdown to select the role you want to add.
Select Save.

For more information on adding users and roles, refer to Automate Users.