Vasion Print Badge Management

Last Updated: May 19, 2026

When you store badge information in the Vasion Print database, you can manage it on the Badge Management page.

Vasion Print stores badge IDs and PINs in either an identity provider (IdP) or the Vasion Print database. When a user scans a badge, the Control Panel Application (CPA) on the printer receives the data and sends it along with the printer ID to Vasion Print. The system authenticates the user and, if successful, sends the associated Fully qualified domain name (FQDN) back to the printer. The CPA then displays the Release page and any Pull Print or Direct Secure Release jobs associated with that user.

If the badge ID is not found, the system returns an unknown badge response to the CPA, which displays a credentials error to the user.

Key Points

  • Badge IDs can be stored in the Vasion Print database or managed through an IdP.
  • Manually registering badges or importing badges using a CSV file is not supported if the badges are managed and provisioned by the cloud IdP.
  • Manual and CSV-based badge management applies to Vasion Print database storage only.
  • When badge data is imported through the Admin Console, it is stored in the Vasion Print database only. It is not written back to Active Directory, an IdP, or any other external source.
  • The Badge Management page is accessible at Tools then Badge Management.

Admin Console showing Badge Management page.

How It Works

IdP Storage

When a user scans a known badge the CPA sends the data and the printer ID to Vasion Print. The system authenticates the user using the same IdP connection configured for user authentication.

Vasion Print Database Storage

Badge IDs stored in the Vasion Print database follow the same process, except that the system compares the data against records in the database rather than an IdP. The CPA shows the Release page and associated print jobs if authentication succeeds.

Multi-Badge Management

Multi-Badge Management allows IdPs connected via SCIM to manage badge assignments as a controlled array rather than an additive list. This gives IT administrators full lifecycle control over badge data, including the ability to remove badges without removing the user from Vasion Print.

When an IdP sends a badges array via SCIM, that array becomes the authoritative record for the user's badge assignments. Badges present in the array are added or retained. Badges absent from the array are permanently removed. This differs from the legacy badgeId field, which only adds badges and doesn't remove them.

When the IdP sends a SCIM provisioning request, it includes the badges array as a custom attribute declaring the intended state of the user's badge assignments. Vasion Print receives the request and reconciles the incoming array against the user's existing badge records by adding badges that are new, retaining badges that are present, and permanently removing badges that are absent. Badge value validation occurs on the Vasion Print side during this reconciliation; the IdP is responsible only for sending the correct array.

The legacy badgeId field continues to work alongside the badges array. If an IdP sends both fields, Vasion Print honors both. Badge assignments are managed entirely through the IdP and SCIM configuration.

Multi-Badge Management applies only to IdP-managed environments using SCIM. It does not apply to manual badge registration or CSV imports.

Badge Removal

How you remove a badge depends on how badge data is stored:

Vasion Print database or legacy badgeId field: You cannot remove or disassociate a badge directly from the Admin Console. Remove the user from Vasion Print, make the badge change, and then reprovision.

SCIM-connected IdP using the badges array: Send a badges array that omits the badge you want to remove. Vasion Print deletes any badge ID not included in the array.

Badge Management Menu

The Badge Management page shows the following:

  • Toolbar with the following options:
    • + Register New: Register a new badge.
    • Import: Bulk upload badges using a CSV file.
    • Export All: Export badge information from Vasion Print.
  • Navigation toolbar.
  • A list of registered badges in a table.

Admin Console showing Badge Management page and registered badges.

After you register a badge in Vasion Print, regardless of whether you use the Vasion Print database or an IdP, you cannot remove or disassociate the badge number from the user account in the Admin Console. Instead you must remove the user from Vasion Print, make the change to the badge, and then reprovision.

Refresh

The badge list automatically refreshes every minute, but sometimes new badges do not appear right away. Select the Refresh button Refresh button. to manually refresh the list.

You can navigate between pages using the appropriate buttons.

Admin Console showing navigation toolbar.