Storage Default Settings

Last Updated: May 21, 2026

Key Points

Review the following key points:

  • Review the requirements in Scan to Storage before configuring these features.
  • The Vasion Admin Console has a 15 minute inactivity timeout. Be aware that this timeout applies to the Global Scan Settings.

Process Overview

You perform these high-level procedures:

  1. Turn On Scanning.
  2. Configure Scan Settings.
  3. Configure Scan to Storage.

1. Turn On Scanning

Do the following to turn on scanning:

  1. In the Admin Console, go to Tools then Settings then Scanning.
  2. Expand the Scan Settings section.
  3. Select Enable Scanning with Printer Default Settings.

2. Configure Scan Settings

The settings you define in the Scan Settings section apply globally to all printers. You can set printer-specific settings in the printer object's Apps tab. Do the following:

  1. Use the fields in the Global Scan Settings section to configure the default scan settings.
  2. (Optional) Select the User can adjust this setting option to allow the end user to adjust the setting at the Control Panel Application (CPA).
  3. Select Save in the upper-right corner.

Admin Console showing Global Scan Settings.

Each setting is categorized as an input or output value, delineating how you position documents on the scanner, input, versus how they appear after scanning, output. To configure the settings correctly, understand the categories and how the values apply.

Options for Scan Settings

Input Values

Output Values
  • Duplex
    • 1-sided
    • 2-sided-book
    • 2-sided-flip-up
  • Paper Size
    • Auto (available on only Konica Minolta and Xerox devices)
    • Letter
    • A4
    • A3
  • Orientation
    • Portrait

    • Landscape

      Short-edge-first orientation is required by default.

  • File Type
    • PDF
    • JPEG
    • TIFF
  • Color Mode
    • Black & White
    • Greyscale
    • Color
    • Auto
  • DPI
    • 100
    • 200
    • 300
    • 600

(Optional) Searchable PDF (OCR)

Searchable PDF automatically processes scanned documents at scan time to produce a PDF with an invisible text layer. This text layer makes the document fully searchable and allows text selection and copying without any post-processing or third-party tools. For more details refer to Searchable PDF.

  1. Expand the Scan Settings section.
  2. Select the box for Enable Searchable PDFs.
  3. Select Save in the upper-right corner.

Enable Searchable PDFs setting as seen in the admin console.

Once enabled, OCR processes scanned PDF files to make them searchable.

(Optional) Encryption at Rest

When you enable Encryption at Rest, Vasion Print encrypts scanned documents using the Advanced Encryption Standard (AES), a symmetric encryption algorithm. AES encryption gets applied at the file level through Vasion's encryption service. You can enable Encryption at Rest globally on Tools then Settings then Scanning, or on a per-Service Client basis using the BYO SMTP settings on the Printer Apps tab. For more details refer to Bring Your Own SMTP.

  1. Expand the Scan Settings section.
  2. Select the box for Enable encryption at rest.
  3. Select Save in the upper-right corner.

(Optional) Turn On Mobile Scan

The following steps explain how to turn on the Mobile Scan feature for the Vasion Print app. Continue to the next section if you are not using this feature.

Do the following to turn on Mobile Scan for end users:

  1. Expand the Mobile Scan Settings section.
  2. Select Enable Mobile App Scanning.
  3. (Optional) Select Allow native phone scan functions. This setting lets the end user send scanned jobs with apps, like email and SMS.

The Scan option appears in the mobile app shortly after you turn on the setting.

Admin Console showing Mobile Scan Settings section.

For more information on using the Mobile Scan feature, refer to Mobile Scan.

3. Configure Scan to Storage

After configuring your default scan settings, continue with the feature steps below.