Automate Users

Last Updated: July 28, 2026

The Users page in Vasion Automate Fed helps you control who can access the platform and which actions they can perform. With the Users page, you can add and manage user accounts, assign roles and permissions, and ensure that the right people can create, run, and monitor workflows.

Key Points

Review the following key points:

• Only Application Admins can create, edit, and deactivate users.
• Each account requires a first name, last name, email address, and username.
• User accounts support one or more authentication methods, including Vasion local authentication, Single Sign-On (SSO) An authentication method that lets users access multiple apps and websites with a single set of sign-in credentials. through an identity provider (IdP) A system that creates, maintains, and manages identity information for an organization. An IdP provides authentication services to apps in a federation or distributed network..
• Roles and permissions help you apply least privilege access to Vasion Automate Fed apps. Users without roles have limited platform access.
• If a user needs access to PrinterLogic, add them in the Admin Console The central management platform for PrinterLogic, where admins manage printers, users, deployments, and system settings.. For more details refer to Add a New User. You cannot manage Print access on the Vasion Automate Fed Users page.

How the Users Page Works

The Users page shows all accounts configured in your Vasion Automate Fed instance. On this page you can create new accounts, search for existing accounts, and access quick actions to manage individual users.

Each account uses one or more of the following authentication methods:

• Vasion: This method is the default and lets you manually create a local account that uses a username and password. You can create local accounts on the Users page.
• SSO: This method connects an account to a configured IdP. You can connect more than one IdP.

IdP accounts must be turned off in the source directory or the provider admin portal. You cannot turn them off on the Users page alone.

After you create an account, you assign a role to define what the user can access and do in Vasion Automate Fed. For a full list of available roles, refer to Roles.

Inactive Users

The Inactive tab holds users who have been set to inactive in Vasion, either by an admin manually deactivating a local user in the dashboard or by the provisioning service (IdP) sending a request to set an IdP-managed user inactive during sync. For IdP users, the outcome depends entirely on how that IIdP handles it: some send a deactivation (moving the user to the Inactive tab), while others send a full deletion instead.

Requirements

Review the following requirements:

• You need a Vasion Automate Fed account with the Application Admin role.
• (Optional) You need a configured identity provider connection if your organization uses centralized identity management. For more details refer to Authentication.

Next Steps

Refer to the following:

• Create a New User to add a new user to Vasion Automate Fed.
• Manage Users to edit, deactivate, and delete existing accounts.
• Roles & Permissions to understand how roles control platform access.